| Preceded
by Procedure No: |
03
or 04, 05 |
Followed
by Procedure No: |
08 |
| Purpose: |
To
prepare prospectuses for timber rights to
be allocated by competitive bidding. |
| Applies
to: |
FC
Chief Executive
TREC
Secretariat
RMSC
Director
FSD
District Managers
FSD
Regional Managers |
| Reference
Documents: |
Act
547, Act 617
LI 1649,
LI 1721
Proforma
TUC, Model SRA,
Bidding
form
Description
of the process for derivation of the Reserve
Bid |
| 1.
When the
FC Chief Executive has notified an FSD District
Manager that he has approved an area for
allocation of timber rights under a TUC,
the FSD District Manager requests the RMSC
Director to prepare a prospectus for that
area. |
| 2.
The RMSC
Director assigns staff as appropriate to
prepare a prospectus for each area requested. |
| 3.
Each prospectus
for a forest reserve area will contain
the following information in a binder:
a)
a technical
description (co-ordinates, survey points
etc) of the area;
b)
a summary
of the most recent inventory information
in both hard copy and electronic format
(MS Excel), showing stock and stand tables
and yield for each species;
c)
a map of
the area showing: (i) each stocking quality
class, (ii) the proposed harvest schedule
in 5-year coupes, (iii) existing roads and
other infrastructure, and (iv) locations
of communities;
d)
a description
of any environmental or other restrictions;
e)
a list of
the stools, local communities affected;
f)
the amount
of a performance bond that the winning bidder
must post and maintain for the first year
of the contract;
g)
the pro
forma Timber Utilisation Contract and Social
Responsibility Agreement;
h)
the time
and place for the bid opening; and
i)
any other
information specific to the area which may
affect exercise of the TUC |
| 4.
Each prospectus
for a non-forest reserve area will
contain:
a)
a technical
description (co-ordinates, survey points
etc) of the area;
b)
a summary of the most
recent inventory information showing the
stand tables and yield for each species
c)
a map of
the area showing: (i) existing roads and
other infrastructure, and (ii) locations
of communities;
d)
a description
of any environmental or other restrictions;
e)
a list of
the stools and local communities affected;
f)
the amount
of a performance bond that the winning bidder
must post and maintain for the duration
of the contract;
g)
the pro
forma Timber Utilisation Contract and Social
Responsibility Agreement;
h)
the time
and place for the bid opening; and
i)
any other information specific to the area which may affect exercise
of the TUC. |
|
5.
Each prospectus,
whether for forest reserve or non-forest
reserve area, must clearly display the
following statement:
"The
information contained in this prospectus
is provided to assist prospective bidders
prepare their bids for a Timber Utilisation
Contract covering the area described. While
the Forestry Commission has made best efforts
to provide accurate and up to date information,
it assumes no legal responsibility for any
inaccuracies or lack of information and
in no event will the Forestry Commission
be held liable for any lost revenue or profit,
or for any special, indirect, consequential,
incidental or punitive damages, however
caused, arising out of or related to the
use of this information" |
| 6.
Prospectuses
for each proposed TUC area will be prepared
in sufficient quantities to meet demand.
The
District Manager or his delegated
staff at
each office will provide a prospectus to
any person who wishes to purchase one upon
payment of the correct fee and will issue
an official receipt. |
| 7.
The fee
for the purchase of a prospectus will be
the Cedi 100,000. The TREC Secretariat
shall, when necessary, seek
TREC approval to adjust annually this fee in order to maintain its value in real terms. |
| 8.
Anyone who
has purchased a prospectus and wishes to
inspect the TUC area described may do so
upon obtaining the necessary authorisation
from the District Manager concerned. The
District Manager will provide such authorisation
free of charge for each prospective bidder
and his personnel. |
