Prepared by:

Approved by:

Preceded by Procedure No:

Followed by Procedure No:

12

Purpose:

To describe the nature and distribution of pre-qualification application forms

Applies to:

Assigned Forestry Services Division personnel

Reference Documents:

Pre-qualification application form

Procedure:

1.       Pre-qualification application forms are in the form shown in Attachment 1 to this Procedure.

2.       The Forest Services Division at FC headquarters is responsible for reproducing forms and ensuring each regional and district office has sufficient copies.

3.       The Forest Services Division at its headquarters and relevant regional and district offices assigns personnel to provide application forms to interested parties and provides them with a schedule of application fees.

4.       Personnel who are responsible for providing application forms release a form to a prospective applicant on payment of the prescribed fee by the applicant.

5.       An official [VAT] [HS1]  receipt is issued to each purchaser.

Non-disclosure notice:     All information provided by the applicant with this application form will be held confidential by the Timber Resource Evaluation Committee, unless it was previously in the public domain or unless it is required to be disclosed pursuant to law, in which case the Timber Resource Evaluation Committee will give the applicant reasonable notice of the required disclosure.

Write the applicant’s business registration number.

Please attach a certified copy of the applicant’s current business certificate.

1.2    Applicant’s registration number:

Date of registration:

Day:

Month:

Year:

Describe the exact nature of the applicant’s current business activities

1.3    Nature of applicant’s current business:

Please tick the appropriate box and for each box you have ticked, attach a certificate from the Internal Revenue Service or the Social Security and National Insurance Trust showing that the applicant has no payments outstanding which are required to have been made by the application date.

1.6    Has the applicant fully paid the following?

Calculate the applicant’s average sales over the last 5 accounting periods as shown in the audited income statements and tick the appropriate box.

This will determine whether the applicant is categorised as “small”, “medium” or “large”.

Please attach the audited accounts showing both profit and loss and income statements.

3.1    Annual turnover

What was the applicant’s average annual turnover during the last five accounting periods?

If you have ticked the first box in Question 3.1 (Turnover less than US$500,000) go directly to Section 5.

If you have ticked the second or third box, please continue to Section 4.

4.   Downstream processing and value added

Tick Yes if the applicant operates any log processing facility such as a sawmill or veneer plant, or further downstream processing such as manufacture of plywood, mouldings or furniture.

4.1    Current processing capacity

Does the applicant have installed wood processing capacity?

If you ticked Yes to Question 3.1, describe all the downstream processing operated directly by the applicant.

4.2    Existing processing facilities

Location

Type

Capacity (m³)

Employees

If you ticked No to Question 3.1, state whether the applicant has an application for investment in wood processing that has been recommended by the Forestry Commission and approved by the Minister of Lands and Forests as qualifying for the incentives described in Act 617?

If you tick yes please attach a copy of the approval.

4.3    Approved investment application

If No, does the applicant have an approved application to invest in a wood product processing?

I hereby certify that I am authorised to sign this application on behalf of the applicant organisation.

I further certify that all statements made in this application are to the best of my knowledge true and accurate.

I understand that the Timber Resource Evaluation Committee may independently check any records or conduct such audits that it considers warranted to verify the accuracy of any statement made in this application and may take appropriate action against me personally, including criminal proceedings for fraud, should any statement made be shown to be intentionally false or misleading.

For and on behalf of:

Applicant:

Signature:

Name:

Date:

Position:

5.   Attachments

Please tick each box to ensure the following documents are attached with your application.

Include your application fee in cheque or cash as follows depending on size category:

Small:         ¢100,000

Medium:      ¢250,000

Large:         ¢500,000

Date received:

Registration:

Category:

Financial capacity:

Financial compliance:

Legal compliance:

Decision:

Signature:

Chairman, Timber Resource Evaluation Committee