| Preceded
by Procedure No: |
|
Followed
by Procedure No: |
|
| Purpose: |
To
specify an internal audit process of the
timber rights allocation process and subsequent
review to address any aspect that needs
strengthening. |
| Applies
to: |
FC
Chief Executive
All
FC personnel involve in the TUC allocation
process |
| Reference
Documents: |
Act
547
LI 1649
and LI 1721
Audit
terms of reference |
|
1.
At periods
of not more than 12 months the Chief Executive
engages, through a competitive bidding process,
a qualified independent organisation to
conduct an audit of the system described
in this manual. |
|
2.
The Terms
of Reference for the audit include the following
requirements:
a)
a review
of all procedures and associated documents
and the structure of the records system;
b)
checking
the Forestry Commission's knowledge and
application of the procedures, through questioning
an adequate sample of individuals responsible
for their implementation in headquarters,
regional and district offices;
c)
checking
adherence to the procedures by examining
an adequate sample of records that include
minutes, contracts, TUC holders' records,
invoices, compliance monitoring records
and periodic compliance audits;
d)
identifying
and describing through presentation of objective
evidence any weaknesses in the system; and
e)
providing a list of corrective actions that need to be addressed with priorities
and suggested time frames for attention. |
|
3.
The independent
auditor performs the audit in accordance
with the Terms of Reference and submits
its report to the Chief Executive. |
|
4.
The Chief
Executive, in consultation with relevant
senior Forestry Commission executives, conducts
a review of the report and prepares an action
plan for dealing with all issues raised
and reports actions to be taken to the Board.
Actions may include revision of any procedures,
if appropriate. |
|
5.
Each senior
executive reports to the Chief Executive
the state of progress in implementing prescribed
actions, including their completion. |
|
6.
In the case
of any critical weaknesses identified, the
Chief Executive may request the auditor
to recheck those aspects upon completion
of the actions taken and require further
actions if initial actions are shown to
be inadequate. |
|
7.
Regardless
of any such rechecks, on subsequent audits
the auditor checks all weakness identified
in previous recent audits. |
